Directors and the company secretary.
Officer particulars are one of the most important parts of an annual return. The names and identification particulars should match the company’s registered records at the return date.
Private-company baseline
- A local private company must have a company secretary and at least one director who is a natural person.
- The sole director of a private company must not also act as the company secretary.
- If the company secretary is a natural person, they should ordinarily reside in Hong Kong.
- If the company secretary is a body corporate, its registered office or place of business should be in Hong Kong.
- A director does not generally have to be a Hong Kong resident.
Important sole-director check
If there is only one director, that person cannot also be the natural-person secretary. A private company with only one director also cannot use a body corporate secretary whose sole director is that same person.
What to compare against the records
- Use the registered English name exactly as recorded. Add the Chinese name where one is registered.
- Use the correspondence address required for the return—not an unverified residential address.
- Enter only the partial identification number already shown in the public company record. Do not enter a full HKID or passport number.
- Check that the secretary and director list represents the position on the return date, including appointments or cessations already registered.
- Confirm that a person has not been accidentally entered twice as a director.
Why the tool checks this
NAR1 Easy Fill compares repeated natural-person entries using the partial particulars and names/address information entered in the browser. It blocks the sole-director/secretary conflict and duplicate director entries before download. This is a screening check, not a legal determination; the company’s official records control.
Check officer particulars →